Overells Secure Site
Many of our clients already use the secure area of our website for safe storage and correspondence. For those of you who don't, here are some of the benefits that mean you may wish to consider signing up:
Prevention of Identity Theft
It has become increasingly popular for scam artists to trawl the internet to gain access to private information. One of the easiest ways for them to do this is to hack into emails which may contain your personal bank details, Tax File Number (TFN), driver's license details and even your current address or date of birth. This is why we have ceased to send any personal information to our clients via email, and have begun to upload sensitive information, like TFNs, to our secure site. We also avoid sending tax returns, financial statements or any documents with a TFN quoted via email.
The Privacy Act
The Privacy Act states that by law, we are unable to disclose a TFN to unauthorised personnel, and any person asking for it must tell us:
- the legal basis for collecting the TFN
- the consequences of not providing the TFN
- that it is not an offence if you do not provide the TFN
As we have mentioned above, emails are an insecure form of correspondence, and any number of people could gain access to them. We will not risk breeching the Privacy Act by emailing Tax File Numbers. We will call, upload or SMS the information to you.
On a lighter note, we have significantly lowered the cost of our secure website area, offering the service for a nominal $50 (plus GST) per year. This gives you access to your own storage area, where both you and Overells can store important information including constitutions, trust deeds and Enduring Powers of Attorney. We will also upload your income tax returns and financial statements instead of, or as well as, a bound copy of the same. If you opt for upload only, this will lower the cost of processing your end of year documents by at least the amount of the secure site access fee.
You are welcome to visit the demonstration area of our secure site by following this link and entering 'demoarea' into both the username and password boxes. If you are interested in registering for a secure area of your own, please email us at firstname.lastname@example.org or give us a call on 07 3378 7733. We would be more than happy to answer any queries you may have, or begin setting up your secure area.
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This Newsletter, of necessity, has dealt with matters of a technical nature in general terms only. Clients should contact us for detailed information on any of the items in the Newsletter. No responsibility for loss occasioned to any person acting or refraining from acting in reliance upon any material in this Newsletter can be accepted by any member or employee of the firm.